Desk Clerk

Full time Abu Dhabi Jobs posted 2 weeks ago

Job Description

Our team is looking for a desk clerk, also referred to as a general office clerk in Abu Dhabi office that works under the supervision of one or more managers, often with little direct supervision.

Duties and Responsibilities

Know how to use a phone system, including accessing voicemails and transferring calls correctly. Taking accurate phone messages and delivering them is also an important duty.

A great influx and outflow of information are involved in an office setting, and desk clerks are often tasked with keeping the information organized. Documents, such as letters, invoices, and purchase orders, have to be filed either manually or electronically.

Handle general inquiries via email, forward emails to other people in the organization, type emails according to instruction, and frequently communicate with vendors and suppliers via email.

May be asked to maintain monthly calendars and scheduling for one or more people in the office, updating calendars and informing all involved parties of any changes to the schedule via email or by delivering a hard copy of the updates.

May be designated as gatekeepers of inventory. For example, they may be responsible for taking inventory of office supplies and reordering them as needed.

Skills and Qualifications

Often work with minimal supervision, it’s important that they are self-motivated and hardworking.

Accuracy Perform are detailed, such as preparing billing statements or ordering inventory

To organize the considerable amount of information and paperwork that flows in and out of a business and to be able to access important information in a timely manner

To ensure the variety of tasks desk clerks must perform each day are completed efficiently

Inevitably have to deal with people who need general assistance

From speaking on the phone to communicating by email to dealing with people face-to-face, the ability to interact appropriately is a must

Please note that due to a high number of applicants only those successful will be contacted if you have not heard from us within 15 days please consider your application to have been unsuccessful.

 

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